What do you actually do?

We make businesses run better, scale and earn more. We audit operations, rebuild processes and systems, and measure the result.

How do engagements work?

Two formats. Turnaround (Model A) is a fixed-scope project of 4 to 12 weeks. Fractional (Model B) is an ongoing monthly partnership. Both are measured against a baseline set at the start.

How is pricing structured?

Every engagement is scoped after a free 30-minute call: a fixed price for projects, a monthly rate for ongoing work. No hourly surprises.

Which industries do you work with?

B2B, SaaS, e-commerce, FinTech, Web3 and high-risk niches. Our scope keeps growing: if your business has operations to optimise, we can work on it.

How do you measure results?

We start from your goals: what you want to improve and where you see the problem. Those become the agreed metrics, measured at the start and again at the end of the engagement.

How fast can we start?

Usually within a week of the diagnostic call. We agree the scope, get access to the data we need and set the baseline metrics before any work begins.

Do you work with our existing team and tools?

Yes. We build on the tools and people you already have, and only change what the numbers show is leaking time or money. The goal is a system your team can run without us.

Is my data kept confidential?

Yes. We sign an NDA before the first conversation about your data, collect only what the task requires and keep access limited to the people working on your project.

OptiSync · Business Optimization Partner

From Operational Chaos to a Business That Scales and Earns

We make businesses run smoothly, scale and earn more: we fix how work gets done, build the systems behind it and measure the result.

Book a Free 30-min Call

Our Services

001

who we are

OptiSync is a team that makes businesses work, scale and earn. We study how your company really operates, remove what leaks time and money, build the systems that replace manual control, and measure the outcome.

18+

services

6

service lines

30 min

free intro call

18+

services

6

service lines

30 min

free intro call

002

systemic approach

Advice is cheap. We build inside your operations.

We don’t just audit or leave you with slide decks. We design processes, set up software, and hand over a functioning system to your team.

01

Measured Outcomes

Every engagement starts from what you want to improve, with a baseline measured at the start and results measured at the end.

02

Hands-On Delivery

Our team builds with you: processes, software environments and governance, not slide decks.

03

Built to Scale

Systems designed for the business you are becoming: more people, more products, more markets.

003

services

What We Do

Operations & Chaos Diagnostics

We find where time and money leak and replace ad-hoc habits with clear owners and repeatable processes.

Chaos Diagnostics & Process Mapping

Workspace Architecture

Process Standardisation & SOPs

Product & Software Engineering

Your product from idea to production as one managed pipeline, with clear scope and regular demos.

Full-Cycle Software Development

Product Strategy (Fractional CPO)

UI/UX & Design Systems Architecture

AI Engineering & Workflow Automation

AI takes over the repeatable work: agents on your own data, automated workflows and a compliance check.

AI Workflow Architecture

Custom RAG AI Agents

AI Compliance Audit

Startup Advisory & International GTM

We structure the company, set up payments and compliance and open the US and EU markets.

Startup Structural Architecture

US & EU Market Expansion

Payment & Compliance Infrastructure

Corporate Infrastructure & Automation

Sales, operations and people in one system: CRM, ERP and HRM integrated around your processes.

CRM Systems Setup

ERP Enterprise Integration

HRM Systems Deployment

HR Operations & Executive Recruitment

The right people, onboarding and HR processes that scale, and the leadership profile you need.

Talent Acquisition

HR Infrastructure & Onboarding

Executive Identity

004

process

How We Work

A structured engagement that takes a business from operational chaos to a measured, scalable system, typically in 4 to 12 weeks.

01

Diagnose & Baseline

We map how the business really runs, capture what you want to improve and measure the starting point.

Design the Target System

We design the operating model, workspace and processes the business will run on.

02

03

Build & Standardise

We deploy the tools, write the playbooks and set clear standards for every role.

Govern & Optimise

We run the cadence, track agreed metrics and keep improving against the baseline.

04

05

Handover & Scale

We hand over a working, measured system, ready for growth and new markets.

005

Engagements

How We Engage

Model A · Project

Turnaround Systematization

A fixed-scope project that takes a business from operational chaos to a measured, working system. We map the processes, find where money and time leak, rebuild the workflow and hand over a setup your team can run without us.

4–12 weeks

Fixed scope

Measured result

Model B · Partnership

Fractional Leadership

Ongoing partnership: governance, KPI tracking and continuous optimisation of how the business runs. A senior operator stays close to your numbers, keeps decisions on track and fixes drift before it becomes a cost.

Monthly

KPIs tracked

Continuous

Start here · Free

Diagnostic Call

A free 30-minute conversation to understand what you want to improve. It sets the scope of everything that follows. You leave with a clear picture of where the business stands and the next step we would take.

30 min

Your goals

A clear proposal

006

integrations

Technology Ecosystem

Jira

Slack

HubSpot

Odoo

Salesforce

Gusto

Notion

Confluence

Make

OpenAI

Jira

Slack

HubSpot

Odoo

Salesforce

Gusto

Notion

Confluence

Make

OpenAI

Stripe

Lemon Squeezy

Zoho

Asana

Shopify

Webflow

Figma

Miro

n8n

Supabase

Stripe

Lemon Squeezy

Zoho

Asana

Shopify

Webflow

Figma

Miro

n8n

Supabase

Loom

Zapier

Airtable

Linear

Google

GitHub

Anthropic

Xero

QuickBooks

Paddle

Loom

Zapier

Airtable

Linear

Google

GitHub

Anthropic

Xero

QuickBooks

Paddle

We connect your CRM, ERP, HR, finance and AI tools into one governed ecosystem, so data flows once and decisions rest on a single source of truth.

Cost of chaos

How much does operational chaos cost you every month?

€20 582

monthly loss for a typical 25-person company: lost team hours, founder firefighting and revenue leaks.

Calculate yours in 60 seconds →

Ownership map

Who actually runs your company?

67%founder dependency in the example

Map who decides and who executes each process. Get gaps, overload and a delegation plan.

Build your map

SOP builder

Get a process out of one person's head

80process score out of 100

Write a one-page SOP with owners, limits and risks. Copy to Google Docs or download a PDF.

Write an SOP

007

FAQs

Common Questions

Have any other questions?

Book a free call →

Confidential by Default.

NDA Before We Start

Signed before any access or data is shared.

Least‑Privilege Access

Your team and ours see only what the work needs.

GDPR-Aware Processes

Personal data handled in line with EU rules from day one.

Data Minimisation

We collect and keep only what the task requires.

From Operational Chaos to a Business That Scales and Earns

Advice is cheap. We build inside your operations.

What We Do

Operations & Chaos Diagnostics

Product & Software Engineering

AI Engineering & Workflow Automation

Startup Advisory & International GTM

Corporate Infrastructure & Automation

HR Operations & Executive Recruitment

Let’s find where your business leaks time and money.

How We Work

How We Engage

Turnaround Systematization

Fractional Leadership

Diagnostic Call

Technology Ecosystem

How much does operational chaos cost you every month?

Who actually runs your company?

Get a process out of one person's head

Common Questions